Transaction Coordination

Stress-Free Closings. Seamless Support.

At Vetra Assist, we specialize in Transaction Coordination—ensuring every step of your real estate transaction runs smoothly from contract to close. We handle the paperwork, communication, deadlines, and compliance, so you can focus on growing your business and serving your clients.

What Is Transaction Coordination?

Transaction Coordination is the behind-the-scenes service that manages all the moving parts of a real estate transaction. Whether you're a solo agent, a growing team, or a brokerage, our experienced coordinators keep everything organized, on time, and fully compliant.

The Vetra Assist Difference

At Vetra Assist, we treat every transaction like it's our own. We combine detail-oriented coordination with warm, professional communication—delivering a service that builds trust with your clients and makes your business more efficient.

What’s Included in Our Transaction Coordination Service?

Our Transaction Coordination service at Vetra Assist is designed to handle every detail from contract to close, so you can focus on building client relationships and growing your business. We begin by reviewing all documents, including purchase agreements, disclosures, and addenda, to ensure accuracy and completeness. We set up each transaction in your preferred system—whether it’s Dotloop, Skyslope, or another platform—and maintain meticulous organization throughout the process.

We create and manage a detailed transaction timeline, keeping track of key deadlines such as inspection periods, loan approvals, contingency removals, and closing dates. Our coordinators send timely reminders to ensure nothing is missed and to keep all parties on schedule. Communication is a key part of our service—we coordinate directly with buyers, sellers, agents, title companies, lenders, and inspectors, providing regular updates and prompt responses to ensure everyone stays informed and aligned.

We also manage all file documentation to ensure compliance with your brokerage and local regulations. From organizing required paperwork to completing checklist items, we make sure your file is 100% compliant and ready for review. As closing approaches, we prepare all necessary documents, confirm final walk-throughs and settlement times, and ensure a smooth, stress-free closing experience for both you and your clients.